What are Managed Email Services? And How Do They Work

How often do you check your emails? If you don’t answer, you probably don’t realize that you’re missing out on important messages from clients, colleagues, or family members.

An email has become an integral part of our lives. Over half of us spend 8 hours per day checking our inbox. You can now manage your emails without having to log into your computer. Several managed email services allow you to access your emails from anywhere.

Managed email services offer a convenient way to stay connected. They also provide a secure method to store personal information such as bank statements, credit card details, and other sensitive data. You can easily organize and keep your emails safe with the right managed email service providers.

What are Managed Email Services?

A managed email service is a web-based application that lets you send and receive emails from anywhere. You can use it for work purposes, but it’s also suitable for personal use. The best-managed email services offer tools to manage your inbox, organize contacts, and schedule messages.

A managed email service usually comes with features like:

• Backup – This feature enables you to automatically save copies of all your emails so they won’t be lost if something happens to your primary account.
• Archiving – This feature allows you to archive certain types of emails (such as newsletters) to retrieve them later.
• Scheduling – You can set reminders for yourself about upcoming events, meetings, etc., so you won’t miss anything.
• Security – Your emails will be encrypted using SSL/TLS technology so that no one else can read them.
• Accessibility – You can configure your email client to display your emails differently depending on your needs. For example, you can choose between a light or dark theme.

How Does it Work?

Most managed email services work by uploading your mail to an online server. You then use the service’s web browser interface to view emails and download copies of your backed-up files.

Some services allow you to set rules determining what gets backed up and how often. For example, some will only backup new emails, while others will automatically back up every message you receive.

You can also choose whether to store your backed-up files locally or remotely. If you opt to keep your files local, you’ll still have access to your backed-up files via your desktop client. However, if you decide to store your backed-ups online, you won’t need to worry about losing access to your files.

Why Should I Use Managed Email Services?

If you’ve ever lost important information because your hard drive crashed or was stolen, you know how valuable having access to your backed-ups can be. With a managed email service, you don’t have to worry about losing your backed-up files because you can always get them back.

There are many reasons why you should consider using a managed email service instead of accessing your emails through your browser. Here are some of them:

• Easy Setup – Setting up a new email account takes only minutes, and you must follow the instructions and create an account.
• No Additional Costs – Sending and receiving emails doesn’t cost anything extra. You just pay for what you use.
• Better Security – Most managed email services encrypt your emails using 256-bit AES encryption, which means that your private information will remain safe.
• Instant Recovery – When you sign up for a managed email service, you get immediate access, which means you can recover your emails whenever you want.
• Remote Access – You can access your emails from anywhere at any time. So you can still access your emails if you’re traveling abroad or working from home.
• Organize Emails – Managing your emails becomes more accessible with a managed email service. You can organize your emails by folders, tags, and keywords.
• Improved Privacy – Since most managed email services don’t require you to log in to your computer, you can rest assured that none of your personal information will fall into the wrong hands.

How Do I Choose a Managed Email Service?

There are several factors to consider before choosing a managed email service provider. Some of these include:

Features – Look for a managed email service with all the basic features you need. These include: Backup, Archiving, Reminders, Scheduling, Encryption, Accessibility, Security, Organization

Storage space requirements: Do you need lots of storage or just enough to store your messages? Most services offer either unlimited storage or a certain amount of storage based on the size of your organization. For example, Google Apps offers 2GB of storage for every 1,000 users.

Backup frequency: How often do you want to back up your emails? Many providers offer daily, weekly, monthly, or yearly backups.

Security: Does security matter to you? Do you want to ensure that only authorized employees can read your company’s sensitive communications? Or maybe you’d prefer to use a third-party encryption tool to secure your messages.

Pricing – The pricing plans offered by a managed email service vary according to the number of users. However, most providers offer free trials so that you can test their service before making a decision.

Support – Make sure that the support team is available 24 hours a day, 7 days a week. Also, make sure you can contact them via phone, chat, or email.

Customer Satisfaction – Ask other people who use the same managed email service if they like it. If possible, try out the service yourself.

Reliability – Look for a managed Email service that has been around for long enough to prove its reliability.

Why Choose us

We offer a wide range of services that will help your business grow. We strive to deliver exceptional customer service and provide the highest quality products and services possible. Contact ExterNetworks today, and we’ll show you how our services benefit you!